1、切忌主客不分或模糊
例子：Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment."
應(yīng)改為：Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We決定呀, 不是report。)
2、句子不要零碎
例子：He decided not to audit the last ten contracts. Because of our previous objections about compliance. 應(yīng)該連在一起。
3、結(jié)構(gòu)對(duì)稱(chēng)，令人容易理解。
例子：The owner questioned the occupant's lease intentions and the fact that the contract had been altered with ink markings.
應(yīng)改為：The owner questioned the occupant's lease intentions and ink alterations of the contract.
4.單復(fù)數(shù)不要搞亂，不然會(huì)好刺眼，看不舒服。
例如：An authorized person must show that they have security clearance.
5.動(dòng)詞主詞要呼應(yīng)。想想這兩個(gè)分別：
1）.This is one of the public-relations functions that is underbudgeted.
2）. This is one of the public-relations functions, which are underbudgeted.
6.時(shí)態(tài)和語(yǔ)氣不要轉(zhuǎn)變太多.看商務(wù)英語(yǔ)已經(jīng)是苦事，不要浪費(fèi)人家的精力啊.
7.標(biāo)點(diǎn)要準(zhǔn)確.
例如：He did not make repairs, however, he continued to monitor the equipment.
改為：He did not make repairs; however, he continued to monitor the equipment.
8.選詞正確. 好像affect和effect, operative和operational等等就要弄清楚才好用啦.
9.有電腦拼字檢查功能后，就更加不能偷懶。
10.大小寫(xiě)要注意。非必要不要整個(gè)字都是大寫(xiě)，除非要罵人
例如：MUST change to OS immediately. 外國(guó)人就覺(jué)得不禮貌和喝令人一樣。要強(qiáng)調(diào)的話，用底線、斜字、粗體就可以了。
二、 寫(xiě)信提示
1.人家的名字千萬(wàn)不要錯(cuò)。同樣，頭銜都不要錯(cuò)。頭銜或?qū)W位，任擇其一吧。以下是一樣的：Howard E. Wyatt, D. D. SPhD. Dr. Howard E. Hyatt
2. 多過(guò)一個(gè)男人，用Messrs，就是Misters的意思，不過(guò)不要跟名字，跟姓就行啦。例如：Messrs. Smith, Wyatt, and Fury 。女人呢？用Mesdames, Mmes., or Mses. 同樣不要跟名字。 例子：Mses. Farb, Lionel, and Gray。男女一齊呢？弄清楚稱(chēng)呼就行。例如：Dr. and Mrs. Harold Wright；Mr. Harold Wright and Dr. Margaret Wright；Mr. and Mrs. Harvey Adams-Quinn。
3.有人有自己頭銜就要跟緊，例如有人有榮譽(yù)學(xué)位就不喜歡用一般的頭銜啊~有時(shí)大頭不知道對(duì)方頭銜，干脆用Ms。算了。 Ms. Sarah Gray
4.地址要低日期至少兩行。處名時(shí)，職銜短可以一行過(guò)，長(zhǎng)就下一行吧。例如：
Ken Green, President ／Ken Green ／Vice President of International Operations
但這個(gè)就顯得有點(diǎn)……：
Ken Green ／Vice President of Unicom China
正確應(yīng)為：
Ken Green ／Vice President, Unicom China
5.老外的名字有時(shí)有Jr. 或 Sr.，之前的逗點(diǎn)是隨你喜歡的，以下都是正確，不要笑人：
Michael J. Smith, Jr. ／Michael J. Smith Sr.
6.外國(guó)國(guó)名盡量用大寫(xiě)。是為尊重，也方便郵差叔叔。
7.地址上的數(shù)字直接用阿拉伯?dāng)?shù)字吧，除了One，例子：
127 Ninth Avenue, North
127 E. 15 Street
5 Park Avenue
One Wingren Plaza
556 - 91 Street
例子：Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment."
應(yīng)改為：Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We決定呀, 不是report。)
2、句子不要零碎
例子：He decided not to audit the last ten contracts. Because of our previous objections about compliance. 應(yīng)該連在一起。
3、結(jié)構(gòu)對(duì)稱(chēng)，令人容易理解。
例子：The owner questioned the occupant's lease intentions and the fact that the contract had been altered with ink markings.
應(yīng)改為：The owner questioned the occupant's lease intentions and ink alterations of the contract.
4.單復(fù)數(shù)不要搞亂，不然會(huì)好刺眼，看不舒服。
例如：An authorized person must show that they have security clearance.
5.動(dòng)詞主詞要呼應(yīng)。想想這兩個(gè)分別：
1）.This is one of the public-relations functions that is underbudgeted.
2）. This is one of the public-relations functions, which are underbudgeted.
6.時(shí)態(tài)和語(yǔ)氣不要轉(zhuǎn)變太多.看商務(wù)英語(yǔ)已經(jīng)是苦事，不要浪費(fèi)人家的精力啊.
7.標(biāo)點(diǎn)要準(zhǔn)確.
例如：He did not make repairs, however, he continued to monitor the equipment.
改為：He did not make repairs; however, he continued to monitor the equipment.
8.選詞正確. 好像affect和effect, operative和operational等等就要弄清楚才好用啦.
9.有電腦拼字檢查功能后，就更加不能偷懶。
10.大小寫(xiě)要注意。非必要不要整個(gè)字都是大寫(xiě)，除非要罵人
例如：MUST change to OS immediately. 外國(guó)人就覺(jué)得不禮貌和喝令人一樣。要強(qiáng)調(diào)的話，用底線、斜字、粗體就可以了。
二、 寫(xiě)信提示
1.人家的名字千萬(wàn)不要錯(cuò)。同樣，頭銜都不要錯(cuò)。頭銜或?qū)W位，任擇其一吧。以下是一樣的：Howard E. Wyatt, D. D. SPhD. Dr. Howard E. Hyatt
2. 多過(guò)一個(gè)男人，用Messrs，就是Misters的意思，不過(guò)不要跟名字，跟姓就行啦。例如：Messrs. Smith, Wyatt, and Fury 。女人呢？用Mesdames, Mmes., or Mses. 同樣不要跟名字。 例子：Mses. Farb, Lionel, and Gray。男女一齊呢？弄清楚稱(chēng)呼就行。例如：Dr. and Mrs. Harold Wright；Mr. Harold Wright and Dr. Margaret Wright；Mr. and Mrs. Harvey Adams-Quinn。
3.有人有自己頭銜就要跟緊，例如有人有榮譽(yù)學(xué)位就不喜歡用一般的頭銜啊~有時(shí)大頭不知道對(duì)方頭銜，干脆用Ms。算了。 Ms. Sarah Gray
4.地址要低日期至少兩行。處名時(shí)，職銜短可以一行過(guò)，長(zhǎng)就下一行吧。例如：
Ken Green, President ／Ken Green ／Vice President of International Operations
但這個(gè)就顯得有點(diǎn)……：
Ken Green ／Vice President of Unicom China
正確應(yīng)為：
Ken Green ／Vice President, Unicom China
5.老外的名字有時(shí)有Jr. 或 Sr.，之前的逗點(diǎn)是隨你喜歡的，以下都是正確，不要笑人：
Michael J. Smith, Jr. ／Michael J. Smith Sr.
6.外國(guó)國(guó)名盡量用大寫(xiě)。是為尊重，也方便郵差叔叔。
7.地址上的數(shù)字直接用阿拉伯?dāng)?shù)字吧，除了One，例子：
127 Ninth Avenue, North
127 E. 15 Street
5 Park Avenue
One Wingren Plaza
556 - 91 Street